For many years the way of issuing invoices was through paper, but since 2010 this activity was renewed making a more pragmatic process.
One of the processes with the greatest impact on the history of mankind was undoubtedly globalization, since it revolutionized economic, social, technological and business processes by modifying practices in various fields through the multidisciplinarity that was achieved and that is maintained in our days.
The business sector gained significant momentum since it introduced technology in its multiple activities, of which the electronic invoice resulted, which made this administrative process faster, safer and more effective.
What is an electronic invoice?
An invoice is a commercial document that records the sale or provision of a service, which serves as a physical proof that the payment of the operation has been made legally, covering the expenses of the corresponding taxes.
The electronic invoice is also known as Digital Tax Proof by Internet (CFDI), it is the document that guarantees a contract that involves a seller or service provider that undertakes to deliver the requested product or service and at the same time, forced to the applicant to guarantee payment before the tax authorities.
Therefore, this transition to the digital area fulfills the same function and legality when describing the cost of a service and the corresponding taxes to be paid.
Benefits of an electronic invoice
Currently, most companies are opting for electronic invoicing because under this modality they have saved about 80% of costs in operating, printing and storage.
The main benefit of an electronic invoice is the diligence it provides, which helps to increase productivity, manage expenses and solve customer demands more efficiently.
Electronic invoicing offers a higher security value, since it is impossible to duplicate, modify or falsify data. At the moment that an inadequate manipulation of the information is detected, it is easy to identify the action that is to be carried out, since each electronic invoice has an individual stamp and a PAC (Authorized Certification Provider) as a backup measure.
Schematic administrative processes
As it is a digital resource, it supports the schematization of administrative processes. That is, you can register different documents within the system and allow you to store all tax information and manage it for quick location.
Organized document control
An adequate organization of the information related to products or services, customers and suppliers is the result of an adequate documentary control, which favors the location of each electronic invoice at the moment that is required.
How to make an electronic invoice?
Hire an electronic billing provider
Through the SAT portal you can enter the program that allows you to make digital invoices. However, it becomes a complex driving system when you require several capture fields in your documents.
A simple solution to the above is to hire an electronic billing provider that has its own system, adapts to your specific needs and meets the requirements of the SAT:
- Validity and reliability
- Authorized CAP List
Once the digital invoicing system has been acquired, the first to be resolved is how to make an electronic invoice, since in order to obtain it, differents steps were defined by the SAT to guarantee this document must be followed.
When the fiscal data is already registered through the electronic billing provider, it will be easier to issue the invoices from its platform, since its structure and digital format allows capturing all the fields required by the SAT and in the same way, facilitates its reconfiguration for direct administration by user.
What is CFDI?
CFDI means digital tax receipt over the Internet, which is simply known as electronic invoicing. It is a legal document regulated by the SAT, which guarantees the authenticity of the identity of the issuer and the recipient of the billing
Since 2014, traditional billing began to migrate to digital systems and provided multiple taxpayers the ability to generate fiscal or commercial information through authorized software, which is sent to PAC, to validate the document and deliver a sheet that It is incorporated into the digital seal of the SAT.
SAT standards for a CFDI
Currently, version 3.3 of the CFDI is used and the SAT released the document in which it breaks down the information of the standard definition for an electronic invoice. This document contains:
- Specific elements or attributes of version 3.3.
- Additional validations to be carried out by the PAC.
- Sequence of elements that make up the original information chain.
This information completely defines the use of the new version to issue electronic invoices under a support that guarantees its delivery in a timely manner following SAT guidelines.
Formats for electronic invoice
Every electronic invoice issued in our country is regulated by Annex 20 of the Miscellaneous Fiscal Resolution published on September 23, 2010. In its section:s IB and IIC stipulates:
The taxpayer who chooses to issue digital tax receipts must generate them under the following base XSD standard and the complementary XSD required, validating their form and syntax in a file with XML extension, this being the only format to be able to represent and store receipts electronically or digital.
In other words, any electronic invoice to be valid must be encoded under the XML format with an XSD base structure. It is possible to generate the PDF format, but it should be clarified that, this document is not formally considered an electronic invoice but only a graphic representation for reading purposes.
Visual Mexico your option in electronic invoice
In Visual Mexico, we advance with the technological innovations that are applied in the business and the industrial sector, which work under an accounting system regulated by government authorities that guarantee the monitoring of their financial and fiscal activities.
The electronic invoice is in force in our country and as we mentioned earlier it is the CFDI document that meets the standards stipulated in Annex 20 of the Fiscal Miscellaneous Resolution.
There are three references that justify an electronic invoice: its realization, issuance and receipt in electronic media. Each one has a digital stamp that represents its validity before the SAT and serves as a summary of the document.
A specialized business system helps manage accounting to always keep databases corresponding to billing up to date and available.
We offer Infor CFDI, which is integrated with Visual ERP making the printing of documents more efficient.
Benefits of Infor CFDI
This system has the most up-to-date design, which allows it to adapt to the particularities of each company, applying the following benefits in each of its accounting processes.
- Infor CFDI links directly with Visual ERP to place the tax stamp easily through our system.
- It is possible to make, pay, cancel, consult, etc. Each electronic invoice directly from Visual ERP without having to access the SAT portal.
- Infor CFDI remains in force for all tax updates, so you will be sure that you are complying with current tax obligations.
Start issuing your electronic invoicing with Visual ERP!
- What is an electronic invoice?
- Benefits of an electronic invoice
- Other benefits:
- How to make an electronic invoice?
- What is CFDI?
- SAT standards for a CFDI
- Formats for electronic invoice
- Visual Mexico your option in electronic invoice
- Benefits of Infor CFDI